Having a clear job description is a key part of the hiring process, and pulling one together doesn't have to be a dull task. If you are the person who will be writing the final description, it may help to take a look at your own job description or others if they are available to you. Another tactic is to sit down with other personnel and brainstorm ideas on some of the following points:
What is the official job title? What department will this person work in? What are the tasks that will be asked of the person filling the position? What related work experience do you expect? What type of schooling is desirable, if any? Who does the person report to?Have fun with the brainstorm session and really explore all of these questions, as well as any others you come up with in the process. You may even want to schedule a little time off from regular duties and do this over coffee and doughnuts to create a comfortable, relaxed atmosphere where everyone will feel good about chiming in.
The scope of the work will vary quite a bit depending on the position. Obviously an art director job description will be written very differently than one for a freelance production artist, but the overall goal is to clarify roles and expectations. Make sure to review the document once it has been written and look for any areas that need tweaking before you finalize it. You may also want to have it reviewed by the legal department if you have one, just to be on the safe side.
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